Higher Education Provisional Entry Policy

Purpose

The purpose of this policy is to detail the qualifying period for Higher Education (HE) students granted provisional entry into a course of study at Alphacrucis University College (AC). Provisional entry does not apply to full time courses that are one semester in duration.

Scope

This policy applies to all Higher Education (HE) coursework courses with provisional entry allowances.

Policy

Definitions 

For the purpose of this policy, the following definitions apply: 

• International student: is defined as an Overseas student per the Education Services for Overseas Students Act 2000 (ESOS Act).  
• Overseas student:  An overseas student is not an Australian or New Zealand citizen an Australian permanent resident or holder of an Australian permanent humanitarian visa.  An overseas student is defined as a person who holds an Australian student visa, whether they are within or outside of Australia.  
• Offshore student: An offshore student is a student who is studying at an overseas location and not in an Australian campus or at an Australian address. 
• Provisional Entry: A conditional admission status granted to students who do not meet standard academic entry requirements but are admitted on the basis that they must demonstrate satisfactory academic performance during an initial Qualifying Period. 
• Qualifying Period: The initial period of study during which a student admitted under Provisional Entry must demonstrate satisfactory academic performance to confirm their enrolment. Unless otherwise specified this is usually defined as the first semester for full-time students or the first four completed subjects for part-time students. 
• Satisfactory Course Progress: Academic performance that meets the minimum requirements for progression in a course, as outlined in the Course Progression Policy. 
• PRISMS: Provider Registration and International Student Management System 
   

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Policy Statement 

• The Provisional Entry Qualifying Period applies to students who are admitted on a Provisional Entry basis (see Admissions Policy). The Provisional Entry Qualifying Period is the student's first semester (if enrolled full-time) or first four completed subjects of study (if enrolled part-time) in their course.  
• In order to maintain their enrolment and candidature in their course, Provisional Entry students are required to maintain satisfactory course progress during their Qualifying Period (see Course Progression Policy). 
   

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Roles and Responsibilities 

The following roles and responsibilities apply in relation to this policy:  

• Registrar: The Registrar is responsible for ensuring this policy is reviewed regularly and remains aligned with institutional and legislative requirements. The Registrar is also responsible for coordinating communication of policy revisions to stakeholders. 
• Admissions Office: The Admissions Office is responsible to ensures students admitted under provisional entry meet the criteria outlined in the Admissions Policy and are informed of their Provisional Entry status and obligations. 
• Program Director (or equivalent): Program Directors (or equivalent) are responsible for monitoring provisional entry student performance during the Qualifying Period and determines whether conditions have been met for continued enrolment, in consultation with faculty or academic advisors. 
• International Student Officer: International Student Officers are responsible for managing compliance related to international students under provisional entry, including timely updates to PRISMS when enrolment or progress changes occur.  

 

 

Responsible for implementation

Registrar

Key stakeholders

Staff and students

Related legislation

Higher Education Standards Framework: 1.1
Higher Education Support Amendment (2023)

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Procedures

Higher Education Provisional Entry Procedure

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